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END-TO-END PROCUREMENT

Procure-to-Pay, one workflow, fully audit-tracked.

Requisition to payout in one platform. Vendor onboarding with KYC, PO, GRN, invoice, approval, and payment, every step time-stamped and policy-compliant.

One platform for the full vendor lifecycle.

Most procurement runs across five tools: a spreadsheet for vendor master, email for POs, WhatsApp for GRN notes, ERP for invoicing, and another spreadsheet for tracking. AstonomiQ replaces all of that with one workflow.

  • Vendor master with KYC. PAN, GST, bank verification, MSME status, and documents stored once. Renewals tracked automatically.
  • Requisition to PO to GRN. Department raises requisition, gets approved, becomes PO, gets fulfilled, GRN auto-posted.
  • Policy-driven approvals. Rules by amount, category, cost center, location. Auto-route, auto-escalate, auto-delegate.
  • Audit trail end to end. Every action, every approver, every change, time-stamped and ready for any audit.
Vendor onboarded
PAN, GST, bank verified · MSME tier 2
Active
PO-2024-1842
Raw materials · ₹3,12,500 · Approved L2
Issued
GRN auto-posted
Plant 2 receiving · 100% qty match
Received
Payment scheduled
Net 30 · Discount available at Net 7
Scheduled
Who Uses It

P2P works across industries.

Healthcare

Medical and surgical consumables, pharmacy stock, equipment, services. Vendor KYC and drug-license tracking included.

Manufacturing

Raw materials, MRO consumables, capex purchases, services across plants. Multi-location, multi-tier supplier management.

NBFC and Lending

DSA, valuer, legal, and IT vendor management with payout automation and policy-based approvals.

The Full Lifecycle

From requisition to payment, six audit-tracked stages.

Every stage has an SLA, an owner, and an audit trail. No more chasing approvals in WhatsApp groups.

1
Vendor OnboardingKYC verified
PAN, GST, bank, and MSME status checked. Documents stored. Tier assigned based on risk score.
2
Requisition RaisedAuto-routed
Department raises requisition in the platform. System routes to budget owner based on amount and cost center.
3
PO IssuedPO-2024-1842
Approved requisition becomes a PO. Auto-emailed to vendor with delivery terms, GST, and payment schedule.
4
GRN Confirmed100% qty match
Receiving team confirms goods. Mobile or web entry. Photo evidence captured. Mismatches flagged instantly.
5
Invoice Matched3-way passed
Vendor invoice arrives. Auto OCR. 3-way check on quantity, rate, tax. Discrepancies sent back to vendor automatically.
6
Payment ReleasedNEFT settled
Bank payment executed on schedule. Vendor notified. Reconciliation posted back to ERP. Audit trail closed.
Active Vendors
1,284
All KYC current
PO to Payment
9.2d
Down from 32d
3-way Auto-Match
94%
Rest go to review
Audit Findings
0
Last 4 audits
Policy Engine

Approval rules, visible to everyone.

Set who approves what once, at the matrix level. The engine routes every requisition automatically. No more chasing approvers in WhatsApp.

Approval policy · Manufacturing site
Routes to the right approver based on category and amount. Multi-level chains apply for higher tiers.
Category
Below ₹50K
₹50K - ₹2L
₹2L - ₹10L
Above ₹10L
Office supplies
Dept headAuto-approve
Dept headL1
ManagerL1 + L2
DirectorL1 + L2 + L3
IT and equipment
Dept headL1
ManagerL1 + L2
DirectorL1 + L2 + L3
CFOFull chain
Raw materials
Plant leadL1
Plant managerL1 + L2
DirectorL1 + L2 + L3
CFO + CEOFull chain
Capital expenditure
ManagerL1 + L2
DirectorL1 + L2 + L3
CFOFull chain
BoardFull + Board
Tier 1 · Dept Tier 2 · Manager Tier 3 · Director Tier 4 · CFO / Board

See P2P working on your vendor base.

Book a 30-minute walkthrough. We will map your current procurement workflow and show what one quarter on AstonomiQ would look like.

Book a DemoAll Products